Free template
In Australia, a painter’s tax invoice needs "Tax invoice", your business name, ABN, the date, the work and the GST, and on jobs of A$1,000 or more, the customer’s name or ABN. Most repaints pass that mark, so put the customer on every invoice. The free painter invoice template below does the maths. This page covers final invoices after a deposit, variations, paint supplied, and invoicing builders.
Tax invoice
Your business name
| Description | Qty | Unit price | GST | Amount |
|---|---|---|---|---|
| Interior repaint as per accepted quote | 1 job | – | $0.00 | $0.00 |
| Variation: feature wall colour change | 1 wall | – | $0.00 | $0.00 |
| Extra coat on bedroom walls to cover dark colour | 32 m² | – | $0.00 | $0.00 |
| Paint supplied: low sheen acrylic, 15 L (colour code) | 2 tins | – | $0.00 | $0.00 |
| Less deposit paid (deposit invoice number) | 1 each | – | $0.00 | $0.00 |
In the print window, choose Save as PDF to keep a copy.
Karya Falak turns the job into a tax invoice with your ABN, PayID and bank details, and syncs it to Xero or QuickBooks.
Start a 14-day trialShow the job as quoted, add any approved variations, then take off the deposit, naming the deposit invoice by number. The GST on the deposit invoice and the final invoice then adds up to the GST on the whole job. Invoice after the final walk-through, once the customer has seen the touch-ups done; it saves a dispute about whether the job was finished.
A feature wall in a new colour, an extra room, or an extra coat to cover a dark colour should each be a separate line, with the date the customer approved it. Work the customer didn’t agree to beforehand can’t simply be added.
If you supply the paint, it is part of your taxable sale when you are registered for GST, whether you list it separately or include it in the price. Listing it by product and quantity helps when the customer wants to buy matching paint for touch-ups later.
Builders who pay painting subcontractors report those payments to the ATO in their taxable payments annual report, so they will need your name, ABN and address. Some pay through recipient-created tax invoices; if you agree to that in writing, you don’t issue your own tax invoice for the same work. On construction jobs, your state’s security of payment law gives subcontractors a fast way to claim progress payments; the details differ by state.
Print your terms and payment methods on the invoice. Interest or late fees only apply if the customer agreed to them beforehand. If a payment runs late, business.gov.au suggests a polite reminder first, then a letter of demand. See get paid faster.
In Karya Falak the accepted quote becomes the invoice with the deposit taken off, and if you switch reminders on, overdue invoices are chased 1, 7 and 14 days after the due date. Each issued invoice and its payments also go to Xero or QuickBooks. See invoicing. Rules checked 30 October 2026 against ato.gov.au, business.gov.au, ACCC and state regulator guidance. General information only, not tax or legal advice. Ask your accountant, BAS agent or state regulator about your own situation.
Yes. A deposit is a payment for the job, so a GST-registered painter gives a tax invoice for it, then takes it off the final invoice.
Yes, if you are both registered for GST and have a written agreement. The RCTI must show both ABNs, and you don’t send your own tax invoice for that work.
Five years, along with your quotes and receipts.
Checked against these pages. Prices and rules change, so check the source before you decide.
Start a 14-day trial and turn the accepted quote into a tax invoice with the deposit taken off.