Industry
Carpentry software for Australian carpenters and joiners
Karya Falak is carpentry software for Australian carpenters and joiners. Quote decks, pergolas, framing and fit-outs from kits in your own price book with a markup on materials, issue a deposit invoice when the customer accepts online, book multi-day work on one Calendar, and see the real profit on every job once the timber and hours are in. The final tax invoice takes off the deposit and syncs with Xero or QuickBooks.
Quoting work that is never the same twice
No two decks are the same size, but the parts are. Build kits in the price book: “Deck per m²” with bearers, joists, boards, screws and labour, or “Hang internal door” with the door, jamb, hinges, handle and the time it takes. Pick the kit, enter the quantity, and every line comes in with your cost and margin. Units like metre, m² and hour are offered as you type.
Add a markup on the cost of materials and the customer sees only your price. Optional extras let them choose an oil finish, a privacy screen or an extra step, and they sign on their phone. If they want changes, they ask on the quote page and you send a revision. Quote templates carry a cover photo, so the quote opens on a picture of the site or similar work.
Start with the free carpenter quote template, and read quote vs estimate if you are not sure which one to send.
Deposits, extra work and the final invoice
Set the deposit as a percentage or a fixed amount. When the customer accepts, the deposit invoice is issued straight away as a proper tax invoice, GST included, and they can pay it by bank transfer, PayID or card. For residential building work, most states cap the deposit, often at 10% or less, so check your state’s rule before you set it. When the job is done, the final invoice is drafted from the accepted lines with the deposit taken off.
When the customer adds work halfway through, quote the extra on the same job card and they accept it online. Everything stays in the card’s history: who changed what, from what to what, and when.
Multi-day jobs and the people on them
A booking can run over several days, up to two weeks, with the carpenters and apprentices going on it. The Calendar shows everyone by week or by day, warns before you book someone already busy, on leave or on a public holiday in your state, and a visit drags to another day when the frame delivery is late. See scheduling.
Working for builders? Add the builder as a company with each site as a saved address. Several jobs for one builder can go on one invoice, with the lines grouped by job.
Timber, hardware and hours: what the job really cost
Timber prices move, and a job quoted in March can lose money by May. With job costing, photograph each receipt as an expense against the job, set each person’s hourly cost from a date, and the job shows its profit. Arrived and left times on visits can turn into labour lines on the invoice, and billable expenses can go straight onto it.
- Profit on every job, and on every repeating visit
- A profitability report with a CSV export
- Quotes won and lost, with your win rate, in reports
Management figures, not bookkeeping
Job costs are for your decisions: which work to chase, which builder pays well, when to change your rates. They are not sent to Xero or QuickBooks, so your bookkeeper’s figures stay where they are.
On site with no signal
New estates and rural blocks often have no signal. The Field app keeps the whole visit on the phone: the job, notes, photos, the job form and the customer’s signature, sent when signal comes back. It runs on iPhone and Android. A site safety check form comes ready to add to any visit, and you can add your own, such as a photo of the framing before it is lined.
You decide what each field member sees. Switches cover seeing prices, quoting, invoicing and taking payment, and subcontractors never see prices.
Invoices, GST and your books
Invoices are Australian tax invoices with your ABN checked, GST to the cent, and your PayID and bank details for a transfer, with an optional payment slip. Switch on reminders and overdue invoices are chased by themselves. Invoices, customers and payments go to Xero or QuickBooks, and a payment recorded in your books comes back to the job. The GST on sales report gives G1 and 1A for your BAS. See the carpenter tax invoice template.
Price, and the limits
| What | Price |
|---|---|
| Starter, up to 10 people in the office | A$49 a month |
| Growth, no limit on people in the office | A$99 a month |
| Each person who uses only the Field app | A$9 a month |
| Free trial with everything switched on | 14 days, no card needed |
What Karya Falak costs a carpentry business (GST included)
Karya Falak does not do take-offs from plans, cutting lists or Gantt charts for long builds. Work that runs longer than two weeks is best booked in stages. See pricing for the full detail.
Questions
Can I quote by the lineal metre or square metre?
Yes. Price-book items take any short unit, with metre and m² offered as you type, and the quantity can include decimals.
How do deposits work?
You set a percentage or fixed deposit on the quote. When the customer accepts, a deposit tax invoice is issued at once, and the final invoice takes it off.
Can my apprentice use the app without seeing prices?
Yes. A field member set up as a worker sees no prices until you switch See prices on, and your cost price never reaches the phone.
Can I move my jobs from Tradify or Fergus?
Yes. Import reads their exports, as well as ServiceM8, Jobber, simPRO and any spreadsheet. You see every row before anything changes, and can undo for seven days.
Price your next deck in Karya Falak
Build a kit, send the quote and see the margin. The 14-day trial has everything switched on and needs no card.