Free template
A landscaping tax invoice must show "Tax invoice", your business name, ABN, the date, the work and the GST, and on jobs of A$1,000 or more, the customer’s name or ABN. Landscaping adds stages: a deposit, progress payments, variations and the final invoice. The free landscaping invoice template below handles the maths. This page shows how to lay out each stage so the customer can follow the money.
Tax invoice
Your business name
| Description | Qty | Unit price | GST | Amount |
|---|---|---|---|---|
| Progress claim: stage 2 of 3, retaining walls complete | 1 stage | – | $0.00 | $0.00 |
| Variation 1: remove buried concrete footing | 1 each | – | $0.00 | $0.00 |
| Monthly garden maintenance | 4 visits | – | $0.00 | $0.00 |
| Green waste tip fees | 1.2 tonnes | – | $0.00 | $0.00 |
| Less deposit and stage 1 paid (invoice numbers) | 1 each | – | $0.00 | $0.00 |
In the print window, choose Save as PDF to keep a copy.
Karya Falak turns the job into a tax invoice with your ABN, PayID and bank details, and syncs it to Xero or QuickBooks.
Start a 14-day trialOn a bigger job, each stage gets its own tax invoice: the deposit, each progress payment and the final balance. Name the stage on the invoice, such as "Stage 2 of 3: retaining walls complete", and reference the accepted quote. The final invoice should show the full job and take off everything already paid, listing those invoices by number.
Extra work, such as removing a buried footing or adding a garden bed, should only appear on an invoice if the customer agreed to it before you did it. Show each variation as its own line with the date it was approved. If you are doing residential building work, your state may require variations to be agreed in writing.
Show soil, turf, plants and other materials by quantity, the same way you quoted them. Machine hire and tip fees go on their own lines. If you pass on a cost with a markup, the whole line is your price to the customer; GST applies to it like any other taxable line when you are registered. In Karya Falak, billable expenses recorded against a job can be added to the invoice at cost plus your markup.
Garden maintenance clients are usually easiest to invoice once a month, listing each visit by date. Note any extras, such as hedging or a load of mulch, with the visit they were done on.
Keep quotes, variations, invoices and receipts for five years. If you account for GST on a cash basis, you report it when you are paid; on accruals, when you invoice. Most small landscapers lodge their BAS quarterly. See GST for tradies.
In Karya Falak the invoice for the accepted quote takes the deposit off automatically, though stage invoices you raise in between aren’t taken off for you. The profit on each job shows in job costing, and maintenance visits can be invoiced monthly. Invoices and payments go to Xero or QuickBooks. Rules checked 30 October 2026 against ato.gov.au, business.gov.au, ACCC and state regulator guidance. General information only, not tax or legal advice. Ask your accountant, BAS agent or state regulator about your own situation.
Each payment should be backed by an invoice that shows what it is for. For GST-registered businesses, each one is a tax invoice with the ATO’s required details.
Getting it in writing first protects you, and for residential building work some states require it. A text or email reply is better than nothing.
Add their ABN to the invoice. On sales of A$1,000 or more the ATO requires the buyer’s identity or ABN.
Checked against these pages. Prices and rules change, so check the source before you decide.
Start a 14-day trial and invoice the deposit and the balance from the same accepted quote.