Comparison
Karya Falak vs AroFlo
In Karya Falak vs AroFlo, the first differences are how you start and what you pay. AroFlo is a Melbourne-based job management system, now part of the Simpro Group, built for Australian and New Zealand trade businesses from sole traders to operations with 40 or more technicians. It starts at A$80 a user a month with a minimum of three users and is sold through a demo. Karya Falak is a newer Melbourne-made product, priced per business with GST included, that you can set up yourself. AroFlo goes deeper on trade operations; Karya Falak is lighter and built around the shared inbox. Checked 30 October 2026.
Who each one suits
AroFlo suits an established trade business, in plumbing, electrical, HVAC, solar, fire, security or data cabling, that wants one system for quoting, jobs, staff time, scheduling, accounting and payments, with links to suppliers such as Reece and Rexel, and GPS tracking as a paid add-on. It is designed to grow with you to dozens of technicians.
Karya Falak suits a smaller team that wants to start without a sales process, keep the monthly cost low and predictable, and handle customer messages, quotes, visits and invoices in one place. It also suits businesses outside the trades.
Karya Falak and AroFlo side by side
| AroFlo | Karya Falak | |
|---|---|---|
| Company | Headquartered in Melbourne, part of the Simpro Group. Says more than 30,000 tradespeople in Australia and New Zealand use it | Achyut Labs Pty Ltd, Melbourne |
| Pricing | From A$80 a user a month, minimum three users, on a sliding scale as users grow. GST not stated | Starter A$49 for up to 10 office people; Growth A$99 with no limit on people in the office; field members A$9 each. GST included |
| How to start | A free demo with the sales team | A 14-day trial you set up yourself, no card |
| Included on all plans | Quoting and job management, staff time and scheduling, accounting and payments | Shared inbox, boards, quotes, visits, invoices, online booking, client hub, job costing and reports |
| Accounting | Xero, MYOB and QuickBooks. On Xero it syncs contacts, purchase orders, invoices, credit notes and payments | Xero and QuickBooks Online: invoices, customers and payments both ways. No credit notes or purchase orders |
| Payments and suppliers | Stripe and Square. Supplier links include Reece and Rexel, and AroFlo says it connects to 600+ suppliers | Your own Stripe account: card, plus PayTo and BECS where your account has them. No supplier links |
| Customer messages | Two-Way Messaging, which sends automated SMS updates at each stage of the job | Shared inbox for email, web form, WhatsApp and SMS, where the team reads and answers customers |
| Vehicles | GPS tracking, a paid add-on | None. An office day map shows where visits were tapped, not live positions |
| Phone apps | iPhone and Android apps | Field members use the Field app on iPhone and Android. Office people can also use any phone browser |
| AI | AroFlo Lightning AI agents, an assistant called Cooper, and an AI bill scanner as a paid add-on | Works with your own Claude or ChatGPT through the connector |
Scroll sideways to see every column.
Checked 30 October 2026 against each company’s own pages. Prices and features change, so check the source before you decide.
The minimum spend
Because AroFlo starts at A$80 a user with a minimum of three users, the smallest AroFlo account starts at A$240 a month, before any GST if it is not included. AroFlo says the per-user rate slides down as your team grows, so ask for a quote for your exact team.
Karya Falak’s smallest account is Starter at A$49 a month, GST included, for up to 10 people in the office. Each person who works only in the Field app adds A$9 a month. For a sole trader or a two-person business, that difference matters. For a 30-technician business it matters less than the features you need.
Where AroFlo is stronger
- Depth for trade operations. Staff time, purchase orders, credit notes and supplier links to Reece and Rexel are part of the package. Karya Falak does none of these.
- GPS tracking. AroFlo offers GPS tracking as a paid add-on. Karya Falak does not track vehicles.
- MYOB. AroFlo connects to MYOB as well as Xero and QuickBooks.
- AI tools. AroFlo offers AI agents, an AI assistant and an AI bill scanner. Karya Falak has no built-in AI, and works with your own Claude or ChatGPT through the connector.
- Established in Australia. AroFlo says thousands of trade businesses use it. Karya Falak is a newer Australian product.
Where Karya Falak is different
- No minimum and no sales call. Start a trial in minutes, and pay for one plan rather than three or more users.
- Every channel in one inbox. AroFlo’s Two-Way Messaging sends SMS updates through each stage of a job. Karya Falak’s shared inbox puts email, web form, WhatsApp and SMS conversations in one place for the team to read and answer.
- Online booking and a client hub. Customers book a real free time on your booking page and see their quotes, visits and invoices in one client hub.
- Australian invoice details. ABN checks, PayID and bank details with an optional QR payment slip, and a GST on sales report for your BAS. See reports.
- Privacy-first location. The Field app reads location only while it is open. If you switch on the live On my way link, which is off by default, the customer sees a first name and a rough position, and the link ends on arrival.
- Hosted in Sydney. Karya Falak’s application and database run on servers in Sydney. AroFlo’s hosting location was not stated on the pages we checked.
Questions to ask in an AroFlo demo
- What is the monthly price for my exact team once the sliding scale applies, and is GST included?
- Are there setup, training or onboarding fees on top of the subscription?
- How are text messages charged, and can customers reply by text?
- Can customers accept quotes and pay invoices online, and through which payment provider?
- Which features need a higher tier or an add-on?
- Where is our data stored, and can we export everything if we leave?
Ask the same questions of Karya Falak. Our answers are on the pricing page and in the buyer’s guide.
Moving from AroFlo
Export your customers and price list from AroFlo as CSV files. Karya Falak has no AroFlo preset, but its importer accepts any CSV file. You see every row in a preview before anything changes, and every import can be undone for seven days.
Keep your purchase orders, credit notes and staff time where they are. Karya Falak will not replace those parts of AroFlo.
Questions
How much does AroFlo cost?
AroFlo’s pricing page says it starts at A$80 per user per month, with a minimum of three users, on a sliding scale as users grow. It does not say whether GST is included.
Does AroFlo have a free trial?
AroFlo offers a free demo with its sales team. We did not find a self-serve trial on its site.
Is AroFlo part of Simpro?
Yes. AroFlo says it is part of the Simpro Group, which also includes BigChange, ClockShark and Simpro. See Karya Falak vs Simpro.
Does Karya Falak link to Reece or Rexel?
No. Karya Falak has no supplier links. You keep your own items, labour rates and kits, with cost and margin, in the price book.
Does Karya Falak track vehicles?
No. Location is read only while the Field app is open. The office day map shows where visits were tapped, not where anyone is now.
Sources
Checked against these pages. Prices and rules change, so check the source before you decide.
- AroFlo about us, checked 30 October 2026
- AroFlo home page, checked 30 October 2026
- AroFlo pricing, checked 30 October 2026
- AroFlo features, checked 30 October 2026
- AroFlo on the Xero App Store (AU), checked 30 October 2026
Start without a demo
Try Karya Falak for 14 days with your own customers and jobs. No card and no minimum number of users.